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Symposium: Disaster Management Teleworkshop

  • 15 Sep 2011
  • See registration for list of locations

Description: The Ohio Preservation Council is offering a one-day Disaster Management tele-workshop on Thursday, September 15th in multiple locations in Ohio; Columbus, Cincinnati, Toledo and the Cleveland area. Our objective will be to have participants make a substantial start on written Disaster Management Plans for their institutions. The workshop will focus on the online tool d-PLan, and be will be led by Donia Conn from the Northeast Document Conservation Center (NEDCC) who will be at the Columbus location, while representatives of OPC will be present in the other locations to assist.

Disaster preparedness is an essential component of preserving your institution's collections. With a written disaster plan, libraries, archives, museums, historical societies, and other collection-holding institutions can reduce the risk of disaster and minimize losses. dPlan is perfect for small and medium-sized institutions that do not have in-house preservation staff. dPlan is also valuable for large library systems or museum campuses that need to develop separate but related plans for multiple buildings, locations, or branches.

dPlan can help you create a plan for disaster prevention and response. Entering data into the simple online template creates a customized disaster plan for your institution. This plan will help you:
prevent or mitigate disasters,
prepare for the most likely emergencies,
respond quickly to minimize damage if disaster strikes, and
recover effectively from disaster while continuing to provide services to your community.
Each institution's password-protected plan is stored on a secure server, and an automatic e-mail is sent every six months reminding you to update your plan.

Registration is $35 for OPC members, $45 for non-members and $20 for students. Lunch and refreshments will be included.
Registration is separate for each individual site:
Cleveland
Toledo
Columbus
Cincinnati

dPlan is a free online tool that simplifies the process of writing a disaster plan for your collections. It provides a comprehensive fill-in-the-blank template into which you enter information about your institution. dPlan generates a printed disaster plan specific to your institution. dPlan was developed by NEDCC, and the Massachusetts Board of Library Commissioners. The development of the template was funded by the National Center for Preservation Technology and Training and the Institute of Museum and Library Services (IMLS) to assist non-profit organizations that hold cultural collections.

Symposium Synopsis:  On Thursday September 15th, 2011 the Ohio Preservation Council hosted its biennial Preservation Symposium. This year the symposium featured a one-day Disaster Management Tele-workshop that was broadcast to four different locations around the state of Ohio - Cleveland, Cincinnati, Columbus, and Toledo.

Donia Conn, Education and Outreach Coordinator for the Northeast Document Conservation Center (NEDCC), led the workshop which focused on preventative measures and disaster preparedness using the on-line tool dPlan. During the first part of the workshop Ms. Conn walked participants through steps that could be taken to prevent disasters and important personnel to consider including in any formal disaster response team. The second part of the session allowed participants to explore dPlan, begin working on their plan, and ask questions of Ms. Conn along the way.

The workshop included approximately 40 attendees that were able to begin formulating their disaster plan. The workshop also provided an opportunity for networking and community building in each of the 4 regions.

Museum and Library colleagues who were unable to attend the workshop are encouraged to review the dPlan tool (http://www.dplan.org/). It is free to libraries, archives, museums, historical societies, and other not for profit collection-holding institutions. dPlan was developed by NEDCC, and the Massachusetts Board of Library Commissioners. The development of the template was funded by the National Center for Preservation Technology and Training and the Institute of Museum and Library Services (IMLS) to assist non-profit organizations that hold cultural collections.

Thanks to the State Library of Ohio in Columbus for providing the technical support and infrastructure for the tele-workshop, as well as promotional support through the Connecting to Collections initiative.

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Chloe Kie
ckie@ccad.edu

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This project was supported in whole or in part by federal Institute of Museum and Library Services funds, granted through the State Library of Ohio.  The opinions expressed herein do not necessarily reflect the position or policy of IMLS or the State Library of Ohio, and no official endorsement by either agency should be inferred.

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